TO KNOW ABOUT ENCYCLOPEDIA OF LIBRARY AND INFORMATION SCIENCE.[ELIS] NEW YORK :MARCEL DEKKER, 1963-1983, 35 VOLUMES

INTRODUCTION

The first encyclopedia of librarianship was published in 1958 under the editorship of landau .This one volume encyclopedia has been quite popular among the yesterday's generation of librarian's students and teachers of library and information science .its 3rd edition was published in 1966 ; whichever today has great historic value.
Unfortunately , it has not been revised since. it is now replaced by a set called "ELIS" {Encyclopedia of library and information science}.

AUTHORITY

The authority of Encyclopedia of library and information science is well known through its editors "Allen Kent " and Harold Lancour" and Assistant editor "William Z. Nasri who are library educators affiliated with the university of Pittsburg "USA . There are so many members from all over the world in contribution team of this encyclopedia .
Advisory board consists of 33 famous figures and impressive names in library and information science .This encyclopedia is certainly an important landmark in history of library and information science . It should be of immense value to librarians , information scientists and computer scientists. The publishers i.e. "Mercel Decker's an authoritative name in the publishers field or we can say it is  a well known publishing agency of United States of America .The list of contributors to particular volumes is given in the beginning of each volume .Every articles included in  "ELIS"  is duly singed.

SCOPE AND COVERAGE

Encyclopedia of library and information science was originally planned to be published in 18 volumes ; but the growth of the subject has made it almost double the original size .
The scope of the encyclopedia is evident from its title that it covers all the material on different aspects of library and information science and related areas . It also incorporated all the new concepts and techniques of library and information science are included . It covers concepts , topics organization, Association , libraries individuals in its volumes . Most articles have extensive reference sections also .This encyclopedia is considered as "International " in scope as such no other is equally reputed work is available in this field.

ARRANGEMENT AND WORD TREATMENT

The articles in "ELIS" are arranged alphabetically letter by letter .Articles in Encyclopedia of library and information science include both basic information as well as evaluative opinions about the topic .Interium index is given for 1-5 in volume 6 . Among 41 volumes published yet the volume 35 is Author index as well as Subject index.
There are three cumulative indexes up to 33 volumes i.e.

• Contributing Author index
• Referenced Author Index 
• Subject index

There are " Cross reference " are given from one heading to another to link the related topics . Volumes number are represented in Arabic numerals followed by Colon (:)  page reference from more than one volume separated with a Semicolon ( ;) Each index is arranged alphabetically subject wise . Scholarly language is used . The articles includes illustration and graphical representation wherever required, The articles very in length covering a wide range of subjects . The final volumes of  "  ELIS " contained analytic index to the entire work.

FORMAT

The format is attractive and pleasing . The binding is good and it is in "Blue Color " with " Golden " tooling on spine . Quality of paper is fine and typefaces are readable to the best. The size of volume is quite handy . The main heading is written in bold and subheading is written in simple faces. side margin is sufficient but inner margin is less in main heading and subheading is distant.

SPECIAL FEATURES

• It contains Cross references.
• It contain glossary of related terms.
• It contains " Analytical  Index " in its final volume .
• It includes list of contribution to this work.
• Graphical information is given wherever required or necessary .
• It contains illustrations and also constitutes a supplement to keep the "ELIS" up to date.
• It include Biographies.

CONCLUSION

As the work is the first complete and authoritative set on library and information science in recent decades . We can say it is biased towards " American " from its composition of the Advisory board as well  as indicated by the topic . There is need to remove this orientation and make it a true " International " or rather "Non-National " in nature and emphasis . it is considered as a comprehensive work, Which is deemed useful for working library and information professionals students and teachers . and even information scientists. It is recommended to be every good library around the globe. 

CATALOGUE CARD

STATESMAN WORLD YEARBOOK : MACMILLAN PRESS , LONDON

STATESMAN WORLD YEARBOOK : MACMILLAN PRESS

AUTHORITY

 This 140 years old publication is published by MacMillan press , London , which is  a renowned name in the publishing trade and considered to be authoritative and  re-putative publishers of various reference works in world . so far , as the preparation of this source concerned , its gets developed in various editing processes and finally the Editorial board comprising of numerous scholars in the different fields of human learning approves it for printing . All the editors associated with it are quiet famous and learned personalities of library sphere . Thus authority of the source is well established.

SCOPE AND COVERAGE

As the subtitle reads clearly that it provides world level coverage . thus can be said that it is International in scope & covers information about all the countries and states of the world . The yearbook begins with the comparative statistical tables of production of various food grains etc. in various countries . it also gives the chronology of the important events of the world in the beginning .
The textual matter is divided into two parts:

PART - 1:   International Organizations
This part gives information about united nation and its agencies , Inter government agencies , European organization and other International organization including commonwealth giving details about its origin , functions, organization, headquarters , name of the office bears , its publication & so on. At the end of such entry , a useful list of books of reference is also included

PART  -2:  Countries of World
Under this, all the countries of the world have been discuses and a fair idea is highlighted about the culture , customs , traditions , rituals , practices, Belief , Religion, Folk-er, Area , Economic, Constitution, Agriculture, Defense , Sports other related activities etc. have been provided .
This yearbook also provides a great number of Biographical sketches of the Prominent figures from all over the World. The information included in each entry is consisting of the Name of the Person , Date of birth , spouse information , Educational qualification and Achievement of that person in life.

ARRANGEMENT

All the countries and states are discussed in part-2 are arranged in alphabetical order for easy location .Besides , the overall arrangement of information in this reference book is very systematic . some of the countries like Australia , Canada, commonwealth of independent states , Germany , India, and United Kingdom etc. are further subdivided into constituent states in alphabetical order , At the end , three types of indexes have been provided.
The three indexes are:

1. Places and international organizations Index
2. Product's Index
3. Person's Index

These Indexes enhanced the value of this yearbook.

AMOUNT OF INFORMATION

The amount of information given for each country differs in respect of page length coverage . Besides , the information like Defense, Customs , Tradition , Religion, Area, Population etc. it also gives some other information like Climate , National Resources , Foreign policy , Planning , Railway & Aviation, Environmental , Judiciary, and Communication & Diplomats etc . At the end of such entry , a list of books of reference for further reading is appended which is provided with an idea to encourage people to know more information about that country by reading this book. 

TREATMENT

This source being a British source is having emphasize towards England, Europe & to some extend towards United states of America also. Thus, it shows a definite western slant. However , since a long time, efforts are being made for balance for coverage so that the third world countries are now better represented in it than in earlier editions . This has been mentioned in the prefatory matter of this book and claimed by editors.

REVISION POLICY

It may be considered as most up to date yearbook & can be trusted upon for its current information .Since , it is an annual publication, every year the necessary data and information is added and unwanted information is deleted.

FORMAT

This typefaces used in the book helps in reading & identifying heading and sub-headings . This is a single volume book of nearly 1800 pages . However , the binding is strong enough to sustain heavy use . This is provided in the red-color rexine since a long time . The quality of paper is very good. it is very handy & easy to use.

SPECIAL FEATURE

Some of the special features of this yearbook are listed below:

1. Provision of tremendous statistical information provided in comparative table in very begging.
2. It includes excellent current bibliography at the last of each entry.
3. The yearbook provides three types of indexes. so that every item which has been discussed can be captured by users.
4. This contains plenty of biographical information and endures to cover all the prominent figures across the globe.
5. A list of abbreviations used is also provided in the beginning.
6. Additional information of conversion if units , weight & measures is also given.

CONCLUSION

This yearbook is useful for every type of library and proves as a helpful hand to reference librarian to serve the users in the most better way. this yearbook is useful for every age group of human. It can serve them in many different ways individually.

DR APJ ABDUL KALAM

TRUE LINES.........

SEVEN STEPS OF CLASSIFICATION BY COLON CLASSIFICATION

STEPS FOR LIBRARY CLASSIFICATION 

Introduction

 On the basis of the general theory of classification , we may regard classifying to mean the n name of the specific subject embodied in the documents into its class number . the translation will take place from natural language into classifying language.
                     According to Ranganathan , eight successive steps are involved in such a translation . These steps keep into consideration the theory of library classification . It should be a good experience for  a  beginner to learn the art of classifying by following these steps.


STEPS 

1. STEP 0 -          Raw Title
2. STEP 1 -          Expressive Title
3. STEP 2 -          Title in Kernel Terms
4. STEP 3 -          Analyzed Title
5. STEP 4-           Transformed title
6. STEP 5-           Title in standard terms
7. STEP 6-           Title in focal number
8. STEP 7-           Class Number

 

Step 0 to 4 belong to idea plan , step 5 belong to the verbal plane and step 6 and 7 to the notional plane .

Step 0              RAW TITLE

                        A raw title is the title found on the title page or the need of a document .

STEP 1        EXPRESSIVE TITLE

                     An expressive title is the one expressive title of the subject of the document covering all the facet the expressive title can be the title given on the title page , if it is fully expressive of the context of document . If the raw title is not fully expressive , The basic subject learn or some isolate terms may be to be added . In case the raw title contain derived terms , then these are replaced by fundamental constituent terms.

STEP 2         TITLE IN KERNAL TERMS

                      The kernal terms is the one containg only the kernal terms , kernal terms are terms other than apparatus ones.  the kernal title is obtained from the expressive title by remaining the apparatus words , including auxiliary  words , puffs and so on. The kernal terms are separated from each other by means of a full stop.

STEP 3 -       ANALYSED TITLE

                     In this step, the basic subject is labeled   "BS"  Each isolate form is assigned the abbreviation representing the fundamental category of which it may be deemed a manifestation , as well as the round and level . The abbreviation include : [1P1 ] personality facet; Round 1, level 1 [1M 2 ] Matter facet, round 1 , Level 2 and s on. 

STEP 4 -    TRANSFORMED TITLE :

                    In step 4 , the kernal terms along with their respective abbreviations are rearranged with the help of postulate of helpful sequence.

STEP 5-      TITLE IN STANDARD TERMS :

                     Here, the kernal terms are replaced by the equivalent standard terms used in the preferred scheme for classification This is a step which belong to the verbal plane.

STEP 6 -     TITLE IN FOCAL NUMBER: 

                    The basic subject terms , A well as the isolate terms are  replaced by the respective number given in the schedule of the preferred scheme for classification.

STEP 7 -     CLASS NUMBER 

                     All the labels and full stop in the focal number are removed . the proper indicator digit are preferred to each isolate number . The indicator digit should be the ones prescribed by the prefeered scheme for classification or classificatory  language.

EXAMPLE 

• RAW TITLE                         -         Study of anger in children.
•  EXPRESSIVE TITLE            -       In psychology , study of anger in children
• TITLE IN KERNAL TERMS   -      Psychology (BS)  Anger(1M1)  Children [1P1]
• TRANSFORMED TITLE         -      Psychology [BS] children [ 1P1] Anger [ 1M1]
• TITLE IN STANDRAD TERMS  -  Psychology [BS] children [1P1] Anger [ 1M1]
• TITLE IN FOAL NUMBER       -    S[BS] . 1[1P1] . S24[ 1M1]
• CLASS NUMBER                     -     S, 1 ; 524  

  

GIVEN BY CC 7TH EDITION

FACTS OF COLLECTION NUMBER IN A LIBRARY

COLLECTION NUMBER

It is not necessary for a library to arrange all the books in a single sequence , strictly according to class number shelving is affected by their size and format . it would be a wastage of space if octavo books and pamphlets were to be arranged along with books and pamphlets in folios or quarries. 

EXAMPLE: Category of a document such as micro, gramophone, micro fish  etc.

COLLECTION BY UNUSUAL GROSS BODY :- Modern library collect a variety of materials including those having unusual gross body such materials may include film roll , film strip , micro-card , gramophone record , speaking books , ceiling books micro-fiche  and so on .

Experience show that all documents having a similar gross body should form  a distinct collection , because these cannot be shelved with ordinary books. These collection can be named after species of documents contained in each. Thus we can have a film roll collection film strip collection micro card collection and so on.

COLLECTION BY SIZE:-

 Material such as pamphlets , giant folios and miniature books , due to the nature of size , cannot be kept along with ordinary books all documents belonging to the same category should from a separate collection  each collection can be named after the name of species such as  pamphlet collection miniature book collection and so on.



COLLECTION BY RARITY:-
Rare collection is given special attention by a library . It is essential that a separate collection be maintained for such documents under close access . such material may include rare and costly books, incunabula , manuscript, books consisting of plates on waded paper crumpled and worm out books, rolls and so on. It may be noted that characteristic such as those according to size and those according to rarity can overleaf


COLLECTION BY SERVICE EXIGENCY:-

As described earlier , collection may be formed according to unusual gross body or size , here the need would due to physical necessity  very often a separate collection may be formed to provide prompt service so as to satisfy the laws of library science.

• Reading room collection , consisting of way reference work.
• Departmental collection in university and college libraries consisting of documents required frequently.
• Departmental collection in a special library system consisting of documents required frequently.
• Departmental collection in a public library organ on the basis of department .
• textbook collection in academic libraries.

KINDS OF COLLECTION NUMBER

  Ranganathan organized three kinds of collection the permanent collection , the quari permanent collection and the temporary collection. reading room collection and departmental collection of a public library would be permanent collection . The textbook collection of academic library and departmental collection of academic and special libraries are often quari permanent in nature.

COLLECTION NUMBER:-

The collection number of a book is a mark , which indicate the collection to which it belongs , it is added to the class number cum book number of a book . It is not required for documents included in all kinds of bibliography. It is also not permanent in all cases. 

A scheme of collection number, based  on Ranganathan idea is given below :-

Nature of Collection                                                       Collection number 

• Main collection                                                                          No number  
• Temporary collection                                                                 No number 
• Film strip                                                                                   FS
• Gramaphone record                                                                  GS
•  Undersize                                                                                 Underline the book no  
• Oversize                                                                                    Overline the book no
• Abnormal                                                                                  Underline and overline the 
•                                                                                                  book no
• Worn out book                                                                          Encircle the book no 
• Rare book                                                                                 RB
• Reading book                                                                            RR

10 THINGS TO KNOW ABOUT BOOK NUMBER

BOOK NUMBER : The first step in classifying the universe of books is to place each in the ultimate class to which it may belong ." ultimate class of the subject of a book -that is, the class of the smallest extension in the preferred scheme for classification.

Collection number  + Class number+ Book number  = CALL NUMBER

CLASS NUMBER MEANS:  Class is derived from the scheme adopted by the library .

• D.D.C( Dewey decimal classification)
• C.C ( colon classification )
• Library of congress classification 
• Subject classification
• Bibliographic classification
• Rider international classification

CANON OF BOOK NUMBER: Ranganathan formulated "canon of book number .According to this canon "A scheme of book classification showed include scheme for book number in order to individual the documents having the same subject as the ultimate class and to mechanize their preferred arrangement among them self. thus point where the class number is unable to individualize the books, the job is taken over by the book number.

THE FACET FORMULA FOR BOOK NUMBER PRESCRIBED BY CC.

[L] [F][Y][SN] . [V] - [S] : [C] : [EVN]

[L] Number for the language of exposition , to be taken from the schedule of language isolate.

[F] Number for the from of exposition , to be taken from the from isolate.

[Y] Number for year of publication to be taken from the chronological schedule.

[SN] Serial number begging with 1 for the second book received in the library spoted out for inclusion in the bibliography as apportionment ( the serial number is used as to distinguish between the different books belonging to the same ultimate class and also having the same language and form number.

[V] Number for the volume taken from the book itself.

[S] Number for the supplement to be taken from the book itself.

[C] number for copy ( this is a serial number the second copy wil get "1" and the third copy will get "2"

[EVN] Evaluationnumber is used for pseudo- classic pseudo classic is pedestrian work- that is . A work not fit to be treated as a classic providing associated work - such as evaluation or parodies itself

                                                              USE OF FACET

LANGUAGE FACET - the use of language facet will be required only if the books are in language , other than forward language of a library many libraries prefer to have altogether a different sequence under different language these language number will be a part of the sequence number.

FORM FACET -   the form number is got by translating the name of the form of exposition into appropriate symbols n accordance with form schedule given.

a1     systematical               
a5     alphabetical
a6     chronological
b        Index
b1      systematical
b5      alphabetical
c         list
c1      systematical
c5     alphabetical
d       data book
f        picture
f2     sculpture
f5     painting
g      plan
g3    relief
h      graph
h1    line
h6    systematic
j      parody
k     adaptation
m    catechism
n     opinion
p1   lecture
p5   debate
p7   symposium
q     code
v     practical
x   quation

EXAMPLE:  

CCN                    BN                               TOPIC

B                        111p1                    lecture on mathematics delivered in English.




YEAR FACET :  the year facet is got by translating the number of the year of publication into a apporiate symbols in accordance with the time schedule given in the schedule
A  before 1880
B  1800 to 1890
C  1890 to 1899
D 1900 to 1909
E 1910 to  1919
F 1920to  1929
G 1930 to 1939
H 1940 to 1949
J  1950 to 1959
K 1960 to 1969
L  1970 to 1979
M 1980 to 1989
N 1990 to 1999
P  2000 to 2009
Q 2010 to 2019
R 2020 to 2029
S 2030 to 2039
T 2040 to 2049
U 2050 to 2059
V 2060 to 2069
W 2070 to 2079
X 2080 to 2089
Y 2090 to 2099

EXAMPLE :

CCN              BN                 TOPIC
B                   111N21             book published in english published in 1921




ACCESSION NUMBER OR SERIAL NUMBER FACET :
some time more than one book is published on a specific subject in a particular year and are also purchased in a library.

EXAMPLE: Three books are published in 1962 with same title;

1st book    N62

2nd book   N62 1

3rd book    N62 2

VOLUME NUMBER FACET: it may happen that a work is in more than one volume .In such a case it would be desirable to design the book number of the volume in such  a way that they are all brought.
         the digit or digits thus added after the dot may be termed the volume number if the volume number consist of more than one digit it should be read as an integer and not as a decimal fraction.

EXAMPLE:   A book has 12 volumes publishes in 1992.
 1st volume   N22.1
 2nd volume  N22.2
 3rd volume   n22.3



SUPPLEMENT NUMBER FACET :
in case of a volume with supplementary volume (s) the book number (s) of the supplementary volume should consist of the books number of the correspondence main volume followed by "dash" which is itself followed by the number of the supplement in Indo- Arabic numerals:

EXAMPLE: 
Connecting symbol - 

• Guide to reference book by C.M Winchell has three supplement,

1st supplement     N95-1

2nd supplement    N95-2

3rd supplement     N95-3 

COPY NUMBER FACET :

                           the book number brought up supplement number will sufficient for arrangement of books in national international and all other forms of bibliography except library catalogue . but it may not be found sufficient for arranging the books on shelves on their main cards in the catalogue cabinat.

   The book number of the second, third etc copies of a book should consist of that of the first copy followed by semi colon and there after by the digit 1, 2 and so on.

EXAMPLE:

A book is published in 1999 and we have purchased 5 books.

1st book  N99

2nd book N99;1

3rd book N99;2

4th book N99;3

EDITION NUMBER: If a library find it helpful to bring together successive edition of one and the same ordinary book though there are changes from edition  to edition and at the same time disclose the year of publication of each of the successive edition they may all be treated as copies with the modification that the copy number may be made of the translation of the year of publication of the different edition instead of serial interge.

EVALUATION NUMBER OR CRITISM NO. FACET :

The original writer or the original classic is known as host book and other book related to book is known as associated book .

EXAMPLE:  

1. Miss mayo"s mother india published in 1927

call no                          book no                                              title

Y:4.44                        N27:g                                             unhappy INDIA by lala lajpat roy